Once you register an employee on the platform, the system automatically sends an invitation email (or welcome email) to the address configured for that employee. The sending of this email can be scheduled for a future date.
Why?
Because the welcome email is what informs the employee that they can now access the platform. If you decide to schedule it for later, you’ll be able to prepare all their information before they log in. This means:
The employee will not receive any notification nor know that they can access the platform until the date you’ve scheduled.
Meanwhile, you’ll be able to move forward with all the necessary configurations: requesting their card (if applicable), adjusting their benefits plan, completing administrative data, etc.
In summary, scheduling the welcome email allows you to control exactly when the employee first interacts with the platform, without blocking your preparation work in the background.
What does the invitation email include?
The email includes:
A welcome message
A unique link for the employee to set up their password and start their onboarding
Simple instructions about the next steps